Who We Are?
We are a limited liability company registered in England 10788994 and our registered office is at The Bee House, 140 Eastern Avenue, Park Drive, Milton Park, Oxford, OX14 4SBY. We are registered with ICO to process your personal data and our registration number is 00012158751.
Oakford Advisors Ltd (“Oakford Advisors”, “we”, “us”, “our”), is committed to respecting your privacy and protecting your personal data. We recognise that your personal data is your property and that you have loaned it to us for specific purposes.
What is this Privacy Policy?
This is the privacy policy of Oakford Advisors Limited. This privacy policy explains how Oakford Advisors Limited collects and uses any personal information we collect about you.
-
What information do we collect about you?
-
Where we collect personal information from?
-
How will we use the information about you?
-
Who we share your personal information with?
-
How long we retain your personal information for?
-
Holding personal information outside the UK
-
Data Security
-
Using our website and cookies
-
Marketing
-
Access to your information and correction including how to contact us
-
Changes to our privacy policy
-
References in this policy to the “GDPR” will be deemed to refer to the EU’s General Data Protection Regulation ((EU) 2016/679) (GDPR) as incorporated into UK law by virtue of section 3 of the European Union (Withdrawal) Act 2018 as amended by the Data Protection, Privacy and Electronic Communications (Amendments etc) (EU Exit) Regulations 2019 (SI 2019/419).
What information do we collect about you?
We collect personal information about you when you register with us or engage us to provide services. This may include some, or all, of the following according to your relationship with us:
-
Name
-
Date of birth
-
Gender
-
Address
-
Email address
-
Telephone number
-
National Insurance and Unique Tax Reference Numbers
-
Personal financial details
-
ID verification information as required for Anti Money Laundering Checks
Where we collect personal information from?
The information we collect comes directly from you and from publicly available sources such as Companies House where applicable.
How will we use the information about you?
We collect information about you in order:
-
to deliver services for which you engage us and to enable you to meet your legal responsibilities,
-
to verify your identity as required for anti-money laundering checks
-
to communicate by post, email or telephone
-
to understand needs and how they may be met
-
to maintain records
-
to process financial transactions
If you agree, we will also email or mail you about other products and services we think may be of interest.
Who we share your personal information with?
Oakford Advisors Limited will not share your information for marketing purposes with other companies. In order to deliver services, we may be asked to provide information to a third party such as HMRC, a letting agent or a mortgage provider on your behalf. Where you have requested that we undertake the service you are also deemed to have given permission for us to share information with the third parties concerned.
How long we retain your personal information for?
We shall not retain any personal data for any longer than is necessary in light of the purpose(s) for which that data is collected, held, and processed. Different types of personal data, used for different purposes, will necessarily be retained for different periods (and its retention periodically reviewed).
Holding personal information outside the UK
We may store the records and information that we retain for you on web-based or cloud storage software programmes which are based in countries outside of the UK.
We will only transfer personal data to a country outside of the UK if one or more of the following applies:
-
The transfer is to a country, territory, or one or more specific sectors in that country (or an international organisation), that the UK Government has determined ensures an adequate level of protection for personal data;
-
The transfer is to a country (or international organisation) which provides appropriate safeguards in the form of a legally binding agreement between public authorities or bodies; binding corporate rules; standard data protection clauses adopted or approved for use by the UK Government; compliance with an approved code of conduct approved the Information Commissioner’s Office; certification under an approved certification mechanism (as provided for in the GDPR); contractual clauses agreed and authorised by the competent supervisory authority, or provisions inserted into administrative arrangements between public authorities or bodies authorised by the competent supervisory authority.
Data Security
We have put in place commercially reasonable and appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality. We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required.
Using our website and cookies
Cookies are small pieces of information in the form of text files that are sent to your browser from the internet and stored on your computer. Our website uses cookies. We do not store any personal information in the cookie; they are designed only to collect information of an anonymous nature. We will not combine such anonymous information with your personal details. We use cookies to personalise content and ads, provide social media features and analyse our traffic. By using our website, you acknowledge that we may store and access cookies on your computer or other devices. We also use analytic cookies, such as Google Analytics and Wix Analytics. You can at any time change or withdraw your consent from the cookie declaration on our website.
Marketing
If you consent to receive it, we may wish to send you general tax updates and newsletters which we think may be of interest to you. If you do not wish to receive this communication, please notify us by contacting the office using the details set out below.
Access to your information and correction
You have the right to request a copy of the information that we hold about you. If you would like a copy of some, or all, of your personal information, contact us at the following address:
Oakford Advisors Limited
The Bee House 140 Eastern Avenue, Park Drive,
Milton Park, Oxford, England, OX14 4SB
01235 933280
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
Changes to our privacy policy
We keep our privacy policy under regular review and will place any updates on this web page.